Governing Document

The organisation was registered as a charity on 26.4.97 with a declaration of trust outlining the administration, objects and powers of the charity. The objects were further modified by a deed of amendment, dated 29.4.99. The objects were further modified by deed of amendment on 14.4.05 and a Special Resolution passed to allow the charity to transfer all assets and liabilities to the charitable company Jigsaw4u Limited and apply to the Charity Commission for Moving Forward to be dissolved and removed from their register of charities. Official charitable status was accorded to the company on 20.04.05 at which date the charitable assets were transferred to it. The charity’s trustees who are also directors of Jigsaw4u Limited for the purposes of company law are responsible for the preparation of financial statements in accordance with the Companies Act 1985 and United Kingdom Accounting Standards.

Recruitment and Appointment of Trustees

The Directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles, known as members of the Board of Trustees. Under the requirements of the Memorandum and Articles of Association, at each Annual General Meeting one-third of the Directors, or if their number is not three or a multiple of three, the number nearest to one third must retire from office. If there is only one Director, he or she

must retire. The Directors to retire by rotation shall be those who have been the longest in office since their last appointment. If any Directors became appointed on the same day those to retire shall unless otherwise agreed among themselves be determined by lot.

Due to the nature of the charity’s work, focussing on supporting children and young people who have experienced trauma the Board of Trustees seeks to hear directly from the Volunteers Forum, Young People’s Forum and any other users of the service as appropriate.

It is intended, as far as possible to maintain a broad range of skills within the Board of Trustees, covering social services, education, management, financial and business skills. To this end new trustees are recruited from time to time to fill any gaps, which develop due to resignations and retirements. No other outside party is entitled to appoint new trustees. Trustees have been recruited through relevant websites and local networks.

All trustees give of their time freely and no trustee remuneration is paid. Trustees are entitled and encouraged to claim expenses, but very rarely do. Trustees are required to disclose relevant interests and register them with the Board and in accordance with Jigsaw4u’s policy withdraw from decisions where a conflict of interest arises. This is highlighted at the beginning of each Board meeting.

Induction and training of new trustees.

Newly appointed trustees are provided with a trustees’ pack, the Charity Commission guide ‘the Essential Trustee’ and a copy of the Memorandum and Articles and the latest minutes of the Board of Trustees, financial report, annual report and strategic and operational plans.

Trustees attend activities in the Jigsaw4u centre, and attend staff meetings. They are linked to another trustee to provide mentoring as needed. They are encouraged to attend training provided for Trustees by the local SCVS, MVSC or delivered by Kingston Smith. The Director of Operations circulates information about any training opportunities available for Trustees to attend as well as relevant information received from NCVO or local Voluntary Services Council.

Organisational Structure.

The Board of Trustees currently has a membership of 8 people.

The Board meets regularly at least two monthly and more frequently if required. Sub groups are set up as needed to progress specific pieces of work.  Recommendations are reported to the full Board meeting for decision. The Board is responsible for the strategic direction and policy of the organisation and for robust governance and rigorous financial management.

The Director of Operations holds the day-to-day responsibility for the operational management of the organisation. Team Managers are responsible for the day-to-day provision of services.

We are very fortunate to have an excellent staff team of 22 very experienced, skilled workers with a mixture of qualifications dependent on the roles undertaken – these include child and family support workers, team managers, administrators/ receptionist – all headed by the Director of Operations. Qualifications include social work, mental health expertise, counselling; parenting work and youth work.

OBJECTIVES AND ACTIVITIES.

Objectives and aims

The Charity’s objectives are

  1. To relieve those children, young people and adults who have suffered sexual, physical, mental and emotional distress by the provision of care, guidance, advice, advocacy and counselling as well as the provision of advice and support for those responsible for the care of such persons.
  2. To relieve the needs of socially or economically disadvantaged young persons and or those who are excluded, or in danger of being excluded from school in particular by the provision of care advice, support and advocacy.

Jigsaw4u adopted a new Mission Statement in 2014 to help put the Charity’s Objectives into practice:

“Helping young people to put the pieces back together

Jigsaw4U is a community based organisation working with children and young people affected by complex social, emotional and bereavement issues to get them back on track and empowering them to have a voice in their future.”

Christine Roe

Chair of Trustees

8 February 2016